OIT - Knowledge Base
Student Achievement Services
University Policy Repository
All grades must be turned in and posted
All Pass/No Credit updates should be completed
Good Standing = 3.000 GPA or higher
Academic Separation = GPA below 2.700 and previous term Academic Warning
All other scenarios = Academic Warning
PeopleSoft will calculate academic standing for each student based on the above quantitative standards.
Registrar’s office will do an initial review to ensure the system applied the standards correctly.
Satisfactory Academic Progress
Graduate Coordinator and Program Administrator will review each student for Satisfactory Academic Progress.
Grad Coordinators use template letters to communicate to students
WITHIN 1 BUSINESS DAY
Academic Standing (quantitative and qualitative) reviewed and updated in PeopleSoft
Grad coordinators produce letters to dismissed students (emailed w/ hard copy to home address, and copy to SAS)
WITHIN 3 BUSINESS DAYS
WITHIN 8 BUSINESS DAYS
All continuance requests are reviewed and decisions communicated to students/copy to Registrar’s office
Students who were denied: Grad Coordinator sends Withdrawal form to Registrar (reason: Academic Separation) as soon as they are aware of denial.
Registrar’s office updates student record in PeopleSoft as follows: future terms canceled, courses dropped, holds removed, and future tuition/fees removed; program marked as Dismissed.
Registrar’s office will file in Nolij the Separation letter, Continuance Appeal and decision, and Withdrawal forms, as appropriate
Spring to Summer Quarter - grades for spring quarter are due on day 3 of summer quarter - students whose previous academic standing was “warning” and did not achieve at least a 2.700 may be separated as far as 2 weeks into summer quarter. A notice is being added to the academic warning letter to address this.
Note: Non-matriculated students, and Certificate-seeking students are NOT subject to the current academic standing policy.