OIT - Knowledge Base
Student Achievement Services
University Policy Repository
When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.
Once a signed letter has been returned, the Registrar reaches out to the Department Admin with request to initiate a Payroll Authorization (PA). A copy of the contract letter and Supplemental Pay Authorization Form should be attached to the PA. The Registrar’s Office is the final approver on the payroll authorization, and does not approve them until the end of the add/drop period, after verifying course enrollment per the above guidelines.
Registrar Office Workflow
Department/Dean’s Office Workflow
|Department Chairs submit course offerings and supplemental pay authorization to Dean's office|
|Dean's office reviews offerings and forwards approved courses to Registrar's office. Dean's office reviews pay authorization for accuracy and completes the workflow.|
Registrar’s Office enters course information into myCU and creates the class/room schedule.
|Faculty assesses preparation for the course and reaches out to the TLC for support as needed|
|Registrar’s Office sends an appointment letter to each faculty member|
|Faculty signs and returns appointment letter to the Registrar's Office|
|Once appointment letter is returned, Registrar’s Office reaches out to Department Admin to initiate Payroll Authorization and attaches appointment letter.|
|Department Admin submits payroll authorization|
|Registrar’s Office reviews course enrollment 2 weeks prior to the start of the term, and approves pay authorization (or cancels course).|