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About This Policy

Effective Date: April 1, 2017
Last Updated: April 1, 2017
Responsible University Office: Human Resources
Responsible University Administrator: Chief Inclusion and Human Resources Officer

Policy Contact:

Amy McGaheran
Director of Human Resources

I. Standing Committees of the Administrative Council

These committees are considered to have broad and cross-departmental responsibilities to the university community, including at times duties that fall within Administrative Council's charge to "consider and pass on rules, regulations, standards, curricular changes, and like matters within the framework of existing policies." Standing committees of the Administrative Council are expected to seek appropriate approval for any changes in written policies as described by this charge, and should submit a summary report of each academic year's activities to Administrative Council by April 15 of the year.

A. Hearing Committee on Discipline and Disorders

(2 faculty selected by the Faculty Senate; 1 administrator selected by the Administrative Council; 2 undergraduate students elected by the Student Senate, 1 graduate student; Chair appointed by the President.)

  1. Holds initial hearings in all cases of suspension or expulsion and of those referred to it by the Dean of Students.
  2. Hears appeals of the results of Dean of Students inquiries.
  3. Determines the cause of a disorder on campus, suggests appropriate measures to relieve the situation, and recommends University action.
  4. Serves as a fact-finding committee regarding penalties or disciplinary action to be taken.
  5. Reviews the circumstances under which a declaration of a disorder is made, including the action of the President or his designated representative or the advisory committee, to determine whether bad faith or error was present.

B. Standing Review

(2 undergraduate students appointed by Student Senate; 1 graduate student nominated by Dean of Graduate School; 2 faculty not members of the Faculty Senate, 1 member selected by Administrative Council)

  1. Reviews grievance petitions, taking into account the written record of previous decisions of the case, to determine whether a formal hearing is warranted.
  2. If a formal hearing is warranted, selects members for a formal hearing committee.

C. Campus-wide Integrated Outcomes Assessment Committee (CIOAC)

(membership appointed by the Provost)

  1. Leads the development of a program for learning outcomes assessment. CIOAC distills the complete set of learning claims in the Strategic Focus and Vision of a Clarkson Education documents, both those that are major (or field) specific and those that are cross-major (or general).
  2. Coordinates with each academic unit to (a) identify the components of their programs that serve the various claims, (b) articulate criteria for success, and (c) conceptualize possible direct or indirect measures for these criteria.
  3. Instructs academic units to articulate additional learning claims specific to their programs.

D. Gender Issues

(membership appointed by the President)

  1. Assesses campus climate as it relates to gender.
  2. Recommends interventions and campus programming that responds to this assessment.
  3. Assists in evaluating non-confidential problematic situations relating to gender as they arise on the campus.
  4. Reports to the President and other campus officials as appropriate.

E. Multicultural Affairs Committee

(membership appointed by the President)

  1. Assesses campus climate as it relates to underrepresented racial, ethnic, and cultural groups.
  2. Makes recommendations for making the Clarkson campus a more welcoming one for all groups, and for increasing the level of multicultural competence among students and staff.
  3. Invites input from students and staff on issues and problems relating to multicultural affairs on the campus.
  4. Reports to the President and other campus officials as appropriate.

II. Standing Advisory Committees

These committees have been established to provide broad and continuing communication and/or advisory representation to particular administrative officials or departments on issues relevant to their tasks and responsibilities. Such committees may be constituted by any university administrator, and are asked to communicate in a timely way to Administrative Council or Faculty Senate if they have business or proposed policy changes relevant to these governing bodies of the University. If an administrative advisory committee intends to continue its work beyond a single academic year, it should petition Administrative Council for listing in this section of the Operations Manual.

A. Aesthetics Committee

(Vice President for Student Affairs) Provide direction such that a consistent appearance to campus buildings and grounds is maintained.

B. Classroom Facilities Review Committee

(Provost) Advise the Provost on the need to build or renovate University classrooms, and to recommend how best to equip, schedule, and maintain existing classrooms. A goal of the committee is to provide a conduit for faculty preferences regarding classroom accommodations.

C. Continuance and Readmission Committee


  1. Reviews all requests for continuance and undergraduate readmission and determines whether the requests should be accepted or rejected, subject to the limitation that the Committee cannot continue or readmit a student in a department or program that declines to accept the student.
  2. Has the authority to set conditions that students must meet in order to be continued or readmitted. In cases of students whose request for continuance or readmission are rejected, these conditions may apply to possible future requests for readmission.

D. Financial Aid Policy Committee

(Director of New Student Financial Assistance, and Director of Financial Assistance) Coordinates and recommends University policy pertaining to the administration of financial assistance at the undergraduate level.

E. Financial Appeals Board

(Director of Student Administrative Services) Resolves student financial difficulties stemming from regulatory noncompliance. See Regulation Section VIII-W E.

F. Honors Committee

(Director of the Honors Program)

G. International Education Committee

(Vice President for Student Affairs) Coordinates University-wide efforts on matters related to international student affairs.

H. Library Representatives Committee

(University Librarian) Approves and channels book orders from each department to the library and coordinates department decisions on additions or deletions from journal subscription lists as limited by budget each year. Annual open meetings provide an opportunity for faculty to express concerns to librarian and for librarian to obtain input on decisions and changes pending for the library.

I. Scheduling Advisory Committee

(Scheduling and Communications Coordinator) Meets as needed to review scheduling procedures, make recommendations and discuss alternative processes. Reach consensus on assignment of limited resources (such as lecture halls.) J. Tuition Benefits Committee (Director of Human Resources) Considers request from employees for exception to University policy relating to tuition benefits.

K. Administrative Services Technology Committee

(Chief Information Officer) Advises the CIO and participates in the planning of technology and information services that support and enhance the administrative functions and concerns of the University.

L. Clarkson Common Experience Committee

(Provost) Membership: 6 faculty, 2 from each school, appointed by the Faculty Senate; 1 senior academic administrator, appointed by the Provost; and nonvoting, ex-officio members, the registrar and the Institutional Assessment Officer. Faculty appointees must be full-time, and hold the rank of Instructor, Assistant Professor, Associate Professor, or Professor. Terms for faculty membership are 3 years, with one-third of the membership terms expiring annually.

  1. Oversees the Common Experience curriculum. The CCE Committee is responsible for developing guidelines for courses and other experiences meeting requirements of CCE; for reviewing and approving courses proposed to meet various CCE requirements; for developing and recommending procedures that facilitate the success of CCE; for coordinating review of the CCE; and for advising the Provost on needed changes to CCE requirements. The CCE Committee is also responsible for making recommendations to the Provost concerning faculty development, student support, and other related activities.
  2. The CCE Committee reports to the Provost. At least once each year, the committee will report tot the Faculty Senate and the Provost on progress and issues related to the CCE. Appeals of CCE Committee decisions are directed to the Provost for final action.

M. Clarkson University Common Book Project Committee

(Provost) Membership: 3 full-time faculty, with 1 from each School, appointed by the Faculty Senate; 2 staff, solicited from all areas of the University by general announcement and appointed by the Administrative Council; 2 students, nominated by CUSA and appointed by the existing Common Book Project Committee; an ex officio member who is appointed by the Dean of Students from the Student Life Staff for the purpose of coordinating the Common Book activities with Orientation.; and the Library Director (ex officio). The terms for students are 2 years, and ideally these terms are staggered. The terms for faculty and staff are 3 years with one-third of the terms expiring annually. The Committee elects its chair during the first meeting of the academic year. The Provost designates a returning Committee member to call the first meeting.

This Committee facilitates the annual Convocation activities, which are centered around the summer reading project for incoming first-year students and culminate in the Convocation address on the first day of the Fall semester.

The Committee engages the campus community across disciplines and duties in an intellectual activity based on the reading of a common book. This activity is focused on incoming first-year students and is part of their required activities as newly matriculated Clarkson students. The reading is then connected to a guest speaker who is the focus of the official ceremonial start of the new academic year, Clarkson Convocation. While this project is primarily focused on first-year students, the Common Book Project is an opportunity for all faculty, staff, and students to work together in a common framework on discussion, inquiry, and other activities based on the common reading.

Committee Charge: The Clarkson University Common Book Project Committee is responsible for soliciting recommendations for the book from the campus community and other sources, selecting a book and the speaker, and formulating and helping to implement the associated activities at the beginning of each academic year.

The Committee is advisory to the Provost who provides oversight of the Committee.

III. Standing Mandated Committees

This section describes the standing committees that the University has established in order to conduct general university operations or to conduct specific types of research activities in compliance with legislated or regulatory requirements of appropriate governmental authorities.

A. Campus Safety

(1 female and 2 male faculty members; 2 female and 1 male undergraduate students; 3 female and 2 male staff members and the director of Campus Safety as convener -- the Committee must be comprised of at least 50% female members). Annual nominations from Faculty Senate and Student Senate submitted to the President no later than September 30.

  1. The committee shall ensure that all requirements specified by legislation pertaining to Section 6450 of the education law subdivision 1-a, in its entirety, and subdivision 4c are addressed.
  2. Concerns itself with a broad sense of campus safety which will include but need not be limited to: staffing and program implementation of the campus Safety Office; campus lighting; incidents reported; types and frequency; housing; intra/inter campus transportation; emergency communication.
  3. Submits an annual report to the Dean of Students not later than April 15 of each year.

B. 504/ADA Compliance Committee

(504 Compliance Officer and Director of Accommodative Services) Serves as an advisory group to the two campus administrators who are charged with assuring compliance to federal regulations regarding people with disabilities, and including issues relating to campus accessibility and provision of accommodative services.

C. Radiation Safety Committee

(Radiation Safety Officer, faculty and staff who have expertise in the handling and use of radiation and/or radioactive materials and represent the departments in which radiation or radioactive materials will be used; at least one Administrative Officer of the University). The membership of the Committee is subject to the approval of the NYS Department of Health. In order to utilize radioactive materials or radiation producing devices under Part I, Chapter 16, of the Sanitary Code of the State of New York, a Radiation Safety Committee must be constituted. The committee reviews the new or major changes in the use of radioactive materials and oversees the operation of the Radiation Safety Office.

D. Institutional Review Board (IRB)

(Minimum of 5 voting members, one of whom must be external to the University. One member must be a scientist, and one must be a non-scientist. The Director of Research is an ex officio non-voting member.)

The University maintains an IRB with the mandate of protecting the rights and welfare of humans who participate in research. IRB members are selected from a variety of backgrounds to provide a diverse range of views. The Chief Academic Officer appoints the chair of the IRB and its members. IRB members shall be appointed for three-year terms to which they may be reappointed. When a sitting member of the IRB is appointed chair, he or she shall begin a new three-year term. Members or the Chair of the IRB may be removed before the end of a given term by the Chief Academic Officer if upon review by the Chief Academic Officer, cause exists or lack of attendance occurs. The Division of Research (DOR) is responsible for coordinating and supporting IRB activities. Additional guidelines regarding IRB membership, responsibilities, and training are documented on the IRB web page. See Section 6.4.3.III.A and Section 6.5 of this Operations Manual for further information.


Editorial Revision: August 1974, 1977: October 1981; December 1986; July 1987 Revised: April 1972; January 1978; 1982; May 1983; July 1989; September 1991 September 1993; April 1997; May 1997; May 1998 Revision Approved by Faculty Senate: November 2005 Revision Approved by Administrative Council: February2006 Revision Approved by Faculty Senate: April 2008 Revision Approved by Administrative Council: May 2008 Revision Approved by Faculty Senate & Administrative Council: March 2010

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