OIT - Knowledge Base
Student Achievement Services
University Policy Repository
Effective Date: March 2008
Policy Statement Contents
- Policy Purpose
The University is committed to employment practices that promote employee health and well-being and support employee work life/family harmony.
The University is committed to employment practices that promote the health and wellbeing of its’ employees. The University understands that supporting employees, as they balance career, childbirth and family life, benefit both the employee and the University.
Definition of Terms
Eligible employees: Faculty not on a continuing appointment who have been employed by the University for: (a) at least two (2) successive regular terms before the start of the leave on a three fourths (3/4) time appointment and (b) who are employed post the leave.
Employment Benefits: All benefits provided by the University to employees including: group life insurance, disability insurance, health insurance, dental insurance, vacation, sick leave, special personal days, educational benefits, employee assistance, health advocacy and retirement contributions.
Family and Medical Leave Act: A job-protected leave without pay (or use of an employee's accrued leave with pay) for up to twelve (12) workweeks (or up to 26 weeks for qualified Military leave) during a rolling 12 month period for the reasons specified in this policy in conformance with the Federal Family and Medical Leave Act (FMLA) of 1993.
Primary Caregiver Paid Leave: A period of paid leave for up to eight (8) regularly scheduled workweeks following the birth, adoption, or fostering of a child.
Secondary Caregiver Paid Leave: A period of paid leave for up to four (4) regularly scheduled workweeks following the birth, adoption, or fostering of a child for a biological father, domestic partner, or adoptive parent. This leave may be available on an intermittent basis with the approval of the supervisor and the Director of Human Resources Operations.
Primary Caregiver: A person, who provides care for more than half of the care for the newborn child, adopted child, or fostered child.
Secondary Caregiver: A person, who provides care for less than half of the care for the newborn child, adopted child, or fostered child.
All eligible employees are entitled to paid primary care or secondary caregiver leave. In addition, eligible employees may continue their leave under Family Medical Leave Act of 1993 (FMLA). While out on FMLA, employees may choose to use their sick time; if they do not have available time or choose not to use their accrued time, the employee may take the time unpaid.
The employee must return to work for a minimum of eight weeks after the completion of the leave; this does not include sick time.
Employees will follow procedures outlined in policy OM Sect 8.1.13. Employees must contact the Human Resources department as soon as possible to review leave options, paperwork and process.
To access the University’s Caregiver Leave, the employee must contact Human Resources. The University will provide up to eight (8) weeks at full pay for primary caregiver leave at the time of birth, adoption, or fostering a child. The employee may also elect additional time off beyond the eight (8) weeks for primary caregiver leave, up to four (4) weeks paid by accessing available sick time. If the employee elects not to use their accrued time off, they may continue their leave unpaid under FMLA.
In a case where the attending physician deems the maternity a disability to be greater than eight (8) weeks, the employee may access an unpaid leave under FMLA by contacting Human Resources.
To access the University’s Secondary Caregiver Leave, the employee must contact Human Resources. The University will provide four (4) weeks at full pay for leave at the time of the birth or adoption or within six (6) months of the birth, adoption, or fostering of a child. The employee may also elect additional time off beyond the four (4) weeks for up to eight (8) weeks under FMLA by accessing available sick time. If the employee elects not to use their accrued time off, they may continue their leave unpaid under FMLA.
FMLA will run concurrent with the University’s Caregiver Leave for Non-Continuing Faculty policy. Employees may take up to a total of 12 weeks. If both parents work at Clarkson, FMLA is a combined 12 weeks of leave. While on caregiver leave, vacation time will not be not be accrued. In addition, if you are out on any unpaid leave, vacation time will not accrue.
Employees may request an unpaid leave of absence for up to six (6) months which includes the Clarkson caregiver leave time and the FMLA time by contacting the Human Resources office.
Adopted June 2012
Revised Effective July 2014
Editorial Revision (position title) December 2016
Revised by University Governance February 2022