PeopleSoft Financials 9.2

Sample Chartfield String

Fund

• Numeric 3-digits
• Determines the overall purpose of the chartfield string
• Examples: Department Operations (Fund 100), Scholarships, Construction, Grants, etc.

Department

• Numeric 5-digits

• Aligns with the organizational unit
• Examples:  35710 CRC Engineering Program, 60000 Controller's Office

Project/Grant

• Projects are numeric 5-digits
• Grants are numeric 6-digits
• Used with all Funds except Fund 100 (Department Operations)
• Random numbers are assigned to specific Projects/Grants

Accounts

• Numeric 4-digits
• Details the type of Expense, Revenue, Asset or Liability
• If the code starts with..
  • 1*** = Revenue - Tuition, Ticket Sales, etc.
  • 2*** = Expense - Salary, Wages, Supplies, etc.
    • 21** - Payroll Expenses
    • 22** - Fringe Benefit Expenses
    • 23** through 26** - Department/Project/Grant operating expenses
    • 27** - Scholarships, Student Aid
    • 28** - Transfers between Funds
    • 29** - Utilities and Accounting Specific 
  • 3*** = Construction in Progress - used exclusively with Fund 730
  • 4*** = Student Organizations - used exclusively with Funds 884/885
  • 5*** = Assets - Equipment, Investments, etc.
  • 7*** = Liabilities - Accounts Payable, Bond Payable, etc.  

Program Code

• Numeric 3-digits
• Provides financial statement classification - Instruction, Student Support, etc.
• Mandatory when using an Account that starts with a 1*** or 2***
  • Accounts starting with a 1*** use a Program Code starting with a 1**
  • Accounts starting with a 2*** use a Program Code starting with a 2**

SpeedCharts

• Speedcharts are shortcuts for entering a chartfield string.
• For Departmental spending, use the Department number with a D on the end.  This will populate the entire chartfield string except the Account, which will need to be populated manually.
• For Project/Grant spending, use the Project/Grant number with a P on the end.  This will populate the entire chartfield string except the Account, which will need to be populated manually.
• When purchasing an asset (a piece of equipment with a value of $5,000 or greater and useful life of 2 years or more), use the Department number with DEQ or the Project/Grant number with PEQ.  These will populate the entire chartfield string. 

Sample SpeedCharts