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About This Policy

Effective Date: December 1986
Last Updated: March 2007
Responsible University Office: Human Resources
Responsible University Administrator: Chief Inclusion and Human Resources Officer

Policy Contact:

Amy McGaheran
Director of Human Resources


All offices will be closed and classes may be canceled when extreme weather conditions exist and the New York State Police inform the University that no unnecessary travel is advisable, or when the President determines there is an emergency situation that could endanger employees.

The Director of Campus Safety will secure travel information from the State Police and inform the Director of Human Resources (or in his or her absence the Assistant Director of Human Resources).

The Director of Human Resources will then inform the President, who will make the decision whether or not to close University offices. If the President is not on campus, the Director of Human Resources will contact the Vice President for Academic Affairs or, in turn, the Sr. Vice President of Finance & Administration, the Vice President for University Outreach & Student Affairs, the Vice President for Institutional Advancement or the Vice President for Enrollment Management.

If a decision is made to close University offices, the Director of Human Resources will then contact the Director of News Services and/or the Director of Public Relations to disseminate the information to local radio and television stations. The announcement will be made on WSLU FM, WPDM-AM/WSNN-FM, WMSA-AM/WVLF-FM, WSLB-AM/WPAC-FM, WYBG-AM, WTNY/WCIZ-FM, WWNY TV 7, and WWTI TV 50.

If offices are being closed during the course of the workday, the Director of News Services will e-mail the message to all employees and the Director of Human Resources will implement a telephone chain to contact all University offices.

Essential and emergency employees may be asked to remain on campus to maintain safe and healthy conditions.


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Revised December 1986

Revised July 1989

Revised September 1993

Revised January 2001

Editorial Revision March 2007

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