Events that start and end during normal Clarkson University business hours (8am - 4:30pm Monday - Friday during the Academic calendar and 8am - 4pm during the summer) will be free of charge, except for requests to stream/broadcast or record eventsAll streaming requests will require a detailed marketing/communication plan.  All events that occur before or after these hours will have associated charges for equipment rental and staff time.  Certain exceptions apply for large annual University events. A total cost will be provided and a budget number will be collected by an OIT or Events staff member at the time you plan your event. 

In order for OIT to provide excellent service to faculty and staff audio-visual needs, such as microphones, laptops, screens, projectors, clickers, etc. must be requested at least two weeks in advance by emailing or calling the IT HelpDesk at or 315-268-4357

Please note: AV requests that are made with short notice may not be able to be accommodated or will require that a late booking fee be charged.

Here is a breakdown of charges: 



AV Staff Support


AV Student Support


Technical Support (Satellite)


Large Projector & Screen Combo


PA System (for rooms w/o built in sound)


Portable Projector - Small


Portable Screen - Large


Portable Screen - Small


Small Projector & Screen Combo


Wireless Microphone (for rooms w/ built in sound)


Streaming/Broadcast (YouTube) or Recording$350.00

Last update 7/16/2018